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Manage your gym with state-of-the-art tools

Successful fitness clubs depend on efficient management software, a user-friendly sales system, and ingenious marketing tools. UPfit.cloud provides all of these and so much more.

We are here to support you in creating a gym where everybody loves to train.

UPfit provides a sophisticated database with all your members’ data, which you can access in seconds. Each member has a custom profile page, which is automatically created based on the information you collect from them. You can take their photo using the webcam, provided in the welcome package, and the picture is automatically saved in the software. You can access any data you need about any member with just a couple of clicks.


Check-in with the member card

You can check-in a member just by swiping their member card through the magnetic card reader. The system displays the member’s profile with all the relevant information, including their membership status, their class bookings and their PT sessions booked that day. The profile has shortcuts for selling memberships and clipcards in just a few seconds or for printing a new member card.

Reception Module

You have all the information about your members in one place, including the membership and clipcard history, notes with particular info, the club access history, if the member is part of a company, all the documents that have not yet been signed and so much more.

Unlimited number of members

UPfit allows singing up an unlimited number of members, and this does not influence the cost of the software.

GDPR

We take excellent care of personal data, and we are fully GDPR compliant. You can check the history of updates or data export from UPfit at any time, and you can log all GDPR requests directly into the software.

Members reports

You have a real-time overview of all sold memberships, expiring members, unpaid memberships, sold service clipcards or any other data you are interested in.

Set up your Group Fitness schedule with maximum speed

Stop wasting time setting up the Group Fitness schedule. UPfit creates it automatically, based on your class settings. You can create a long-term schedule just as easy, color-coded according to the class type.


Create class & instructor lists immediately

You can set an unlimited number of instructors and classes, grouped into different categories, which are marked distinctly in the schedule. For each class, you can set up the room, day and hour, and you can multiply it until a specific date in the future.

Automatic Group Fitness schedule

The Group Fitness schedule is created automatically, based on the classes you set up. The schedule can be displayed by day or by week, with all class info, and it can be extended until a specific date in the future. You can update or remove any class with just one click, straight from the schedule.

Complete history

You can see the complete history of classes and instructors’ activity at any time. There is also a complete history of updates regarding classes or schedules.

Class bookings

Your members can book their favorite Group Fitness classes quickly, you can set up waiting lists, and those who can no longer participate in a booked class can cancel their bookings.

Class attendance is so much simpler

Before the class starts, members can confirm their attendance with a ticket printed automatically from UPfit. Class attendance is so much simpler and efficient.

Personal Training made simple

With UPfit you can manage your trainers’ activity effortlessly. You can log their PT sessions and set up trainer schedules according to Group Fitness schedules.


Log PT sessions with a couple of clicks

Even trainers can log their sessions directly into the software.

Check up on trainers’ activity at any time

You can check in real time all PT sessions and export activity reports for monthly closings.

Client lists for every trainer

Each trainer can check their client list and see how many unused PT sessions each have left.

PT sessions in key with the Group Fitness schedule

PT sessions cannot be scheduled if that trainer already has a Group Fitness class scheduled at the same time.

Online services and free member app

With UPfit you can grant your members the freedom to manage their gym activity and therefore save time and money. You have everything you need at your fingertips, from a free mobile app for members to online bookings features custom-made for your gym’s website.


Mobile app for members

We provide a mobile app (Android & iOS), completely free, specially designed for your members. They can use it to book classes, cancel bookings, check up on their memberships and schedule info. They can even check-in just with the app, instead of using their member card.
See more.

Sell memberships online

Your members can buy their memberships online, straight from the app, using their bank card.

Group Fitness schedule on your website

You can embed your Group Fitness schedule into your gym’s website with virtually no effort. The schedule is updated automatically, in real time, and allows your members to book their favorite classes online. They can even cancel their bookings on your website, just using their email address and a unique pincode.

Lead forms

We provide special forms for leads (“Become a member” pages) for your website. All the information they collect logs automatically into your UPfit database, where you can manage it as you please.

Rigorous control over your gym

You can check up on your gym’s results and earnings at any given moment. UPfit displays an overview for any info you might need, from sales status in a specific day to membership status. You won’t need any other software for documents since all the necessary paperwork is issued directly from UPfit.


Check your gym’s results at any time

You can check up on your gym at any moment: sales status in a particular day or during a specific time frame, unpaid memberships, expiring members, clipcards, the activity of all your trainers, instructors, and sales managers, or any other data you might need.

Contract addendums are automatically generated

For any updates made to memberships or clipcards, UPfit automatically generates an addendum to that particular contract. The updates can be done manually as well, straight from the platform and the updates history in logged in the software, and it can be checked at any time.

Detailed reports

You can export detailed reports about any result or status, with just one click of a button.

No other management software required

The platform immediately issues all the necessary documents, after every process – member contracts for memberships and service clipcards purchases, custom-made with your gym’s logo, invoices, and fiscal receipts.

Efficient commerce

UPfit provides valuable tools for a more efficient selling process. With our platform, even the inventory management is a breeze.


Product sales module

Sell a wide range of products in your gym with our Point of Sale tool. Search products using their names or their barcodes, edit a prince while selling a product and check up on all sales status in real time.

Fiscal printer integration

Whether you sell products or just memberships, with cash, bank card or bank wire, UPfit automatically generates a fiscal receipt or an invoice. UPfit is fully integrated with DATECS cash registers and fiscal printers.

Petty cash register

The software issues the petty cash register in real time. You can register accounting reports, according to your needs.

Easy to manage inventory

You can check your inventory in real time, load or unload items into your stock, for one or several locations. For each process, UPfit automatically generates the necessary documentation.

Manage an unlimited number of gyms

No matter how many gyms you have in your network, you can manage all of them using a single UPfit account, even if you have clubs in different states or countries.


Free setup for each gym

No matter how many gyms you own, we configure all of them up into your UPfit account, including all their membership types, services, documentation and any other relevant information.

Unlimited number of users

We can create an unlimited number of users for UPfit. Each user can have custom made permissions and access to only specific modules of the platform.

Multi-Location Management

We can set up gyms in different states, or countries, with different currencies, time zones and VAT values, all in the same UPfit account.

One UPfit account to service all your gyms

All your gyms and fitness clubs, including their members, are registered into one single UPfit account. That way, you can allow your members to check-in in different locations using the same member card and network membership, and your teams can access information from any other gym in your network.

Awesome marketing and sales tools

Your marketing & sales team will be elated to work with our custom-made tools that will streamline their work and improve their success.


Leads database

Keep a tight record of your potential clients using our leads tools. For each potential client, UPfit automatically creates a profile page using the information you gather. When this lead purchases their first membership, their profile page is automatically transformed into a member profile.

Email free trials

You can provide your members with trial memberships that they can email directly to their friends. Each email contains a unique voucher code used to activate the trial membership.

Automated emails, text messages (SMS) and push notifications through the app

UPfit has a custom-made marketing module designed for gyms and fitness chains. You can send automated e-mails, newsletters, text messages (SMS) or push notifications through UPfit.today.

Corporate module

You can set up custom contracts for companies. That way, their employees have access to special prices for memberships. Our platform issues all the necessary documentation for corporate contracts.

Referral system for your members

Encourage your members to recommend your gyms to their loved ones. All new clients referred to by a particular member are registered in said member’s profile.

Cutting-edge tools and extra services

Surprise your members with the latest generation equipment and tools, which will also streamline work at the reception desk. Provide extra services and facilities, which you can manage directly from UPfit.


Manage SPA, massage and physiotherapy services

You can efficiently manage SPA, wellness and physical therapy services you provide in your gym. You can create a designated schedule for bookings or these services. Your members can make bookings online, and pay for them online, straight on your website.

Manage sports facilities

You can seamlessly manage activities on your tennis and squash courts, on football fields and more. You can create a designated schedule for these services. Your members can book a court and pay for it online, directly on your website.

Gantner integrations

UPfit is fully integrated with Gantner automatic solutions which provide automatic control over your gyms, including access and lockers control.

Smart locker system

Allocate a specific locker to a member right after they check in, just by scanning a barcode. If there’s a problem in the locker-room, you can access the complete history of usage of every single locker.

Excellent support for you and your team

UPfit is intuitive and easy to learn management software, particularly crafted for gyms and health & fitness chains. Our support team knows the software inside out and are happy to give you a hand any time you need, straight from the platform.


Support tickets from UPfit

No matter the problem, any user can open a support ticket straight from UPfit. In that ticket, you can describe the issue and attach screen grabs and photos. Users can also track the status of their tickets.

Help Center

UPfit has a massive Help Center accessible to every user. Here you’ll find detailed articles and video tutorials about every single UPfit feature.

Free updates and new features

We regularly update and improve our platform. We love to develop new features that we provide to our clients for free, automatically. Depending on the new features, we also send notifications about the updates and explain how to use them more efficiently.

Support through AnyDesk

For issues that bring your gym’s activity to a halt, our support team provides guidance through AnyDesk to immediately identify the problem.

The UPfit.cloud PRO price plan is the most popular choice among our clients.


You get 24 modules, equipment and user manuals with just 250 euro / month / gym + VAT.

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