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Essential features for easy gym management
UPfit.cloud has a massive array of features and tools created for different types of gyms. Whether we are talking about Yoga studios, CrossFit boxes, standard gyms or health & fitness clubs, they all need a bundle of features that streamline daily activities and management process. That way, employees don’t waste time with menial tasks that can be automatized and have more time and energy to attend to members.
Fast check-in with the app or member card
You can check members in just by scanning the QR code in the mobile app or the member card. The software automatically displays the profile of that member, with all the necessary information, including membership status, class bookings, or PT sessions scheduled in the current day.
You can sell memberships or services with a simple click of a button directly from the member’s profile, and if they should not have access to the gym, the system will not allow you to register its check-in.
Detailed profile with complete member info
For each member, you can create a detailed profile with all the information you need, from contact info to all memberships and services ever bought. In the member profile, you will find all the documents generated for that member, including contracts and invoices, as well as details about its activity, like bookings, check-ins, or penalties.
The platform records every change made to a profile and allows adding internal notes and comments for each member.
Find out more about the UPfit.cloud platform
During a 30-minute demo session, we can show you how our platform can help you expand your gym. Join other fitness clubs that are already taking advantage of the benefits provided by our software to increase the number of members and streamline their entire activity.
Swift selling process for memberships and services
You can sell a membership or a service clipcard in a matter of seconds, and the entire process is very intuitive. After you set up your membership and clipcard types and prices on the platform, the selling process is straightforward. All you have to do is select the membership or clipcard type.
All the required documents are generated automatically based on the data in the system, and they don’t have to be manually filled in. For corporate contracts, to members belonging to a company can only be sold memberships with prices set in that corporate contract.
Sell at the front desk with an option of online payment for members
You can sell memberships and service clipcards easier with the online payment option. The people at the reception desk or your sales team can register a membership or a clipcard for a member and then email them a payment link.
The member can pay for it online with their bank card, and the membership or clipcard is automatically activated on the spot.
Why should you choose UPfit.cloud?
For more than 6 years we develop a complex software platform that helps fitness clubs to grow. We've earner the trust of many leading fitness clubs because we make sure everything works easy and without headaches. We hope to earn your trust also so you choose UPfit.cloud for your gym or fitness club.
Automatic emails to members
Members receive automatic emails according to their activity. These templates are already set up, and you can add more if you need it. That way, members receive automated emails for class bookings, cancel bookings, changes performed to a class that was booked, confirmation of PT sessions, the fact that the membership is about to expire, or a welcome e-mail with all the necessary information for new members.
You can keep track of emails in the member profile, including if the member opened a particular message.
Contracts and invoices are automatically generated
For any seal of memberships or services, the system automatically generates the member contract, using a template agreed upon by the gym. If needed, you can generate a fiscal invoice for any transaction recorded in the gym management app, including for products.
You can issue invoices on a person or a company, without having to fill in the details manually. You can also issue a proforma invoice for bank wire payments. All documents are branded with your gym’s colors and logo and are stored indefinitely on the platform, in the member profile.
Petty cash register
The petty cash register is automatically generated in real-time based on the payments recorded in the platform. You can generate daily or monthly sales reports and register accounting documents like orders of payments or cash orders. These documents are automatically generated based on the information you fill in, and they can be printed out.
The daily close can be done in a few minutes, with the help of the reports generated from the petty cash register. Edits like changing the payment method for a receipt can also be done in the platform, and the necessary documents are generated automatically.
Managing the product inventory
You can sell products at the reception desk so much easier because stock management is done with ease. You can sell products straight from the platform, and the inventory is updated in real-time. Loading the inventory is also easy to perform, and all the necessary documents (GRNs, requisition forms, etc.) are automatically generated based on the information on the platform.
You can set up product types and suppliers, which means for each inventory operation, you can simply select these parameters without having to fill in all the info manually.
The UPfit.today app dedicated to your members
If you want to attract more members or increase retention at your fitness club, you need to make them feel valued and seen. And what better way to do that than with a mobile app dedicated to them?
UPfit.today is the mobile app for the members of your fitness club, available for free download from Google Play, the App Store, and Huawei AppGallery.
With this app, you can offer your members full control over their activities in the gym. This means they will be able to perform certain tasks without needing to contact the reception desk. Members have their membership card directly in the app and can purchase subscriptions and services online, without crowding the reception. The app carries the colors and logo of your club, reinforcing your business’s brand.
Payment and invoice management directly from your gym software
UPfit.cloud helps you manage invoices much more easily, with just a few clicks. With the advanced tax document management system, you’ll be able to calculate your fitness club’s profit much more efficiently and make sure you don’t miss any payments.
In the management software for your fitness club, you can manage all your supplier invoices in one place, so primary accounting will no longer be a headache. You can quickly generate payment documents to handle these administrative tasks faster and error-free.
The invoices you issue for sales are automatically sent to the RO e-Factura system, and you can monitor their status at any time.
Say goodbye to time-consuming admin tasks
UPfit.cloud is the solution for you to fully organize your business and streamline your entire team’s workflow. If you want to see how easy it really is, just fill out the form and one of our team members will get in touch to schedule a free consulting session.
In just 30 minutes, one of our colleagues will walk you through how you can improve your business with UPfit.cloud and share helpful tips for your gym...even ones you can use without our platform. Worst case scenario? You’ll walk away with a few fresh ideas for your business.
Fast check-in
Online services for members
Sell memberships online
Our clients' opinion
We started using this platform when we opened our third club in the 4Moving network. Our new location was quickly embedded in the system, and our teams are successfully using all UPfit.cloud’s tools that help them manage our gyms. Our members are elated with the quality of our services provided by UPfit.cloud.
Since we started using UPfit.cloud, our gyms’ activity is much more streamlined. Managing our Group Fitness classes and PT sessions is a breeze, and now we finally have time to focus on what is truly important to us – providing excellent services to our members.
Introducing UPfit.cloud into our gym helped us organize and improve our results. Now everything is so much easier, from selling memberships to day to day activities. Our entire team is very pleased with our results, and with the decision of buying this software.
From day one, we were delighted by UPfit.cloud and how easy it is to use. Our gym’s entire activity runs smoothly, and our team is thrilled with our choice of software.
UPfit Blog
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What information should a member profile have, in your gym management software
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Read moreFree guides for your gym
We have created a series of free guides that will help expand your gym: advice on increasing sales, lead management, optimising your online marketing strategy, creating a corporate program, and so much more. There are dozens of e-books and guides with useful information and ideas for ambitious gyms, that are willing to use all the tools available to grow their business and recruit more members.
